When your favorite celebrity, artist, or performer is scheduled to perform in your city, booking them to appear at an after party might be the most cost-effective way of scoring a celebrity appearance. Some examples could be an artist on tour and performing in the city and doing a party afterwards, or a boxer having a fight and a club will host their after party.

In this short article, we´ll take a look at how you can book celebrities for an after party. We´ll go through the process of contacting the celebrity agent or manager, and some of the “unwritten” rules associated with hiring celebrities for the best after party gigs.

The Benefits of Hiring a Celebrity for an After Party

It should be fairly obvious that major celebrities are going to command a pretty hefty price tag for showing up at any event. Besides the actual cost of hiring the celebrity or musician to appear at your event, you will also often have to cover the costs of transportation, lodging, and other logistical issues that come with hosting a celebrity and his or her entourage.

One of the biggest benefits that comes with hiring a celebrity for an after party is that you will often be able to have the celebrity show up at your party for a reduced cost. Why exactly is that? For starters, because it is an “after” party, the celebrity or musician will already be in the city. Because he or she is already in the same geographical area, you will almost certainly be able to get them at a much better price.

You will not have to cover any of the logistical costs in the celebrity rider associated with flights or lodging, and because the appearance or show at an after party is generally fairly short, you will typically be able to get them at a much better rate. From the perspective of the celebrity and his or her agent or manager, showing up at an after party is an easy way to add a bit more income to their primary purpose for being in town.

How to Book a Celebrity for an After Party

So how exactly do you go about hiring a celebrity for an after party? In general, hiring a celebrity for an after party is the same process as booking a celebrity for any other major event, such as a concert. Before reaching out, you will first need to know when exactly the celebrity will be performing in your city, and you will also need to ensure that you have the capability to host them that night. Also, it is important to have a general idea of your budget for the event and how much you can spend on a celebrity booking for the after party.

Once you feel that you have a good idea of how much you can spend, the next step is to reach out to their representation (either directly or through a middle agent or talent buyer). Booking Agent Info makes it easy to get up-to-date email and phone numbers for the official agents, managers, and publicists of celebrities worldwide.

If the celebrity and his or her representation agrees to the contract, you´ll want to stay on top of the logistics along the way to avoid any last-minute no-shows that could make your business look bad. Also, you´ll want to make sure that you publicize the “special guest” showing up at the after party and price your tickets or entrance fee appropriately to ensure that the gig is financially successful.

Some of the Unwritten Rules Associated with Booking Celebrities for an After Party

As you have seen above, the process associated with booking a celebrity for an after party is pretty similar to booking a celebrity for any other type of event. However, there are a few differences that need to be taken into consideration. 

Secondly, due to contract clauses for after parties, the artist or celebrity will either host or do a walkthrough for the party. During the initial negotiations, you will probably want to be clear about any of your specific requirements for the after party. For example, if you want the celebrity to perform a few of his or her hits, it is important to mention how many songs you would like them to perform. Similarly, if you want the celebrity to sign a few autographs for special guests, that would also be important to mention.

Lastly, it should also be noted that the event promoter who is hosting the concert usually has first dibs on booking the artist for an after party. The event promoter will obviously have put in a huge amount of work to prepare for the main concert or performance, and one way for them to “sweeten” their income is through also hosting the after party. However, not every concert or event promoter will want to take on the extra responsibility of organizing an after party.

The Final Word

In most cases, booking a celebrity for an after party is significantly cheaper than hiring them for any other type of event. Knowing how to reach out to the celebrity representation and some of the unwritten rules of booking celebrities for these types of events can help increase your chances of landing a celebrity for an unforgettable after party.